Single Family Management

What Option Is right for you?

Our full-service management option typically comes to mind when people think of management services. With this option, we are full service. Coldwell Banker Rick Canup Realtors will: Market the property and show the property to prospective tenants. Once tenants apply, we will qualify tenants and execute leases on the owner’s behalf. We then handle the day-to-day operations of your rental. We will collect rent, schedule repairs with tenants and vendors, pay vendors on behalf of the owner, send monthly owner statements, 1099 reporting for owners and vendors, and day-to-day details.

In addition to the above services, we will analyze future purchases to see how they will fit into your existing portfolio. We often will go with the owner on showings to give an idea of future rent potential and make recommendations on what repairs or improvements are needed to maximize profitability.

This option is perfect for those out of town who do not have a network and for owners who own multiple properties that want to focus on other aspects of their investments and grow their property count.

Tenant screening is another vital part that distinguishes us from your average landlord. New residents pose certain risks. We try to minimize that chance through our screening process. We screen for five categories: credit History, Criminal Check, Sex Offender History, Employment Verification, and Rental History. Our Leasing Only option is exactly what it sounds like. The owner will take responsibility for the property after the property has been leased.

Coldwell Banker Rick Canup Realtors will: Market the property, show the property to prospective tenants and qualify tenants. Leases will be sent to owners for review and executed by the owner. Coldwell Banker Rick Canup Realtors will collect the security deposit, first month’s rent, and or prorated rent. We then will deduct the leasing fee and other owner-authorized expenses and send disbursements to the owner on the upcoming disbursement date.

This option is perfect for those with experience with renters who are comfortable with rent collection and day-to-day operations of the rental property. This option is also a good option for those that know they will be moving back into their home within 2 years of leasing the property.

The Management Only Option gives the owner complete control of the marketing and approval process. Owners are subject to complying with Fair Housing guidelines.

Once the owner has approved a tenant, we wake over and generate and execute the lease and take over day-to-day operations. We will collect rent, schedule repairs with tenants and vendors, pay vendors on behalf of the owner, and send monthly owner statements and 1099 reporting for owners and vendors.

This option is geared towards parents who purchase investment properties for their kids while attending school but leasing out other rooms for rental income. 

This option affords the owner to choose roommates that they are comfortable with but do not have to deal with the management or rent collection. Typically leases are done on a per-room basis and sometimes are all-bills paid to simplify living arrangements. We can customize how you want to structure this lease with this option.

In addition to the above services, we will analyze future purchases to see how they will fit into your existing portfolio. We often will go with the owner on showings to give an idea of future rent potential and make recommendations on what repairs or improvements need to be done to maximize profitability.

This option is perfect for those out of town who do not have a network and for owners who own multiple properties that want to focus on other aspects of their investments and grow their property count.

For owners that own multiple properties, we can offer fee structures that add your bottom dollar and allow for growth in your portfolio. Monthly management fees are determined by gross rents scheduled to be collected and the average rent per unit. Gross rent minimums start at $7500 per month, and average rents must exceed $850 per month. Call our office to discuss your portfolio pricing.

Full Service

Minimum: $100 Monthly Management Fee | $500 Leasing Fee
10% Monthly Management Fee
  • Leasing Fee 50% One Months Rent
  • Leasing Fee Waiver Eligible
  •  
  • The following fees are charged when applicable.
  • 10% Service Fee
  • Late Fee Split 50/50
  • Tenant Renewal - $100
  • Lease Onboarding - $200 per lease
  • Quarterly Inspections - $35-$65 per inspection
  • Utility Bill Back Service Fee - 10%
  •  
  • Services Offered
  • Leasing
  • TAR and TAA Lease Preparation
  • Comprehensive Tenant Screening
  • Pet Screening (Coming Soon)
  • Marketing and Advertising
  • MLS Marketing and Participation
  • Preferred Maintenance Pricing
  • Self Scheduling and Self Showing Options
  • Monthly Accounting
  • Online Tenant and Owner Portal
  • Market Analysis
  • Portfolio Analysis
  • ACH Owner Distributions
  • Detail Accounting
  • Custom Reporting
  • 1099 Reporting and End of Year Statements
  • Quarterly Inspections
  • Move-In and Move-Out Video Inspections
Popular

Leasing Only

Minimum: $100 Monthly Management Fee | $500 Leasing Fee
75% Of One Month's Rent
  • No Monthly Management Fee
  •  
  • The following fees are charged when applicable.
  • 10% Service Fee
  • Late Fee Split - Not Applicable
  • Tenant Renewal - $250
  • Lease Onboarding - Not Applicable
  • Quarterly Inspections - Not Applicable
  • Utility Bill Back Service Fee - Not Applicable
  •  
  • Services Offered
  • Leasing
  • TAR and TAA Lease Preparation
  • Comprehensive Tenant Screening
  • Pet Screening (Coming Soon)
  • Marketing and Advertising
  • MLS Marketing and Participation
  • Preferred Maintenance Pricing
  • Self Scheduling and Self Showing Options
  • Monthly Accounting
  • Online Tenant and Owner Portal
  • Market Analysis
  • Portfolio Analysis
  • ACH Owner Distributions
  • Detail Accounting
  • Custom Reporting
  • 1099 Reporting and End of Year Statements
  • Quarterly Inspections
  • Move-In and Move-Out Video Inspections

Management Only

Minimum: $100 Monthly Management Fee | Per Lease Fee
10% Monthly Management Fee
  • No Leasing Fee
  •  
  • The following fees are charged when applicable.
  • 10% Service Fee
  • Late Fee Split 50/50
  • Tenant Renewal - $100
  • Lease Onboarding - $200 per lease
  • Quarterly Inspections - $35-$50 per inspection
  • Utility Bill Back Service Fee - 10%
  •  
  • Services Offered
  • Leasing
  • TAR and TAA Lease Preparation
  • Comprehensive Tenant Screening
  • Pet Screening (Coming Soon)
  • Marketing and Advertising
  • MLS Marketing and Participation
  • Preferred Maintenance Pricing
  • Self Scheduling and Self Showing Options
  • Monthly Accounting
  • Online Tenant and Owner Portal
  • Market Analysis
  • Portfolio Analysis
  • ACH Owner Distributions
  • Detail Accounting
  • Custom Reporting
  • 1099 Reporting and End of Year Statements
  • Quarterly Inspections
  • Move-In and Move-Out Video Inspections
No Leasing

Portfolio Pricing

Multiple Property Owner | Minimum: $500 Leasing Fee
6%-9.5% Monthly Management Fee
  • Leasing Fee 50% One Months Rent
  • Leasing Fee Waiver Eligible
  •  
  • The following fees are charged when applicable.
  • 10% Service Fee
  • Late Fee Split 50/50
  • Tenant Renewal - $100
  • Lease Onboarding Fee
  • Quarterly Inspections - $35-$50 per inspection
  • Utility Bill Back Service Fee - 10%
  •  
  • Services Offered
  • Leasing
  • TAR and TAA Lease Preparation
  • Comprehensive Tenant Screening
  • Pet Screening (Coming Soon)
  • Marketing and Advertising
  • MLS Marketing and Participation
  • Preferred Maintenance Pricing
  • Self Scheduling and Self Showing Options
  • Monthly Accounting
  • Online Tenant and Owner Portal
  • Market Analysis
  • Portfolio Analysis
  • ACH Owner Distributions
  • Detail Accounting
  • Custom Reporting
  • 1099 Reporting and End of Year Statements
  • Quarterly Inspections
  • Move-In and Move-Out Video Inspections

Management Fee and Leasing Fees are not charged when a property is vacant or if rent has not been collected.

Leasing Fee (Management Option and Leasing Only)
A leasing fee is earned when a new tenant has signed a new lease. The fee is charged and paid when the tenant takes possession of the property. Leasing fee amounts will depend on which option an owner is under. The minimum leasing fee is $500.

Leasing Fee Waiver
Our Fee waiver is for new construction homes that have never had an occupant. We will waive the leasing fee for the first tenancy. This will require a 10% management fee and a 2-year management agreement signed. This leasing fee waiver can be used with portfolio pricing packages. The management agreement of 10% will only be changed on the property that is getting the leasing fee waiver.

 

Monthly Management Fee (Management Option)
The standard monthly management fee is 10% of the collected rent. There is a minimum of $100 per property. No fees are paid when the property is vacant or if rent has not been collected. This fee will also apply to new properties for any back rents collected on behalf of the owner that we were not collected from the previous management company or if the owner self-managed the property. There is portfolio pricing for those owners who qualify.

Renewal Fee (Management Option and Leasing Only)
The Renewal Fee is charged with the renewal of a new lease with an existing tenant on the property they are currently occupying. The preferred renewal period is 12 months, but maybe less if there is an advantage to the owner and getting the property on a better leasing cycle. Management Options $100 renewal  | Leasing Only $250 renewal

Lease Onboarding (Management Option)
If we take over a property that is currently occupied, there will be a Lease Onboarding Fee of $200.00 per lease that is in place. We will send out the necessary documentation to tenants. We will enter their existing leases into our system and work with them on the transition. This fee also applies to future purchases an owner may make and then choose us to manage for them under the management agreement we have in place. If the property is vacant when we take over management, a Lease Onboarding Fee will not be assessed.

Utility Bill-Back Service Fee (Management Option)
10% of the utility bill or any other monthly service invoice if the respective services are being charged back to the tenant(s) to pay. No fee will be paid if the Broker does not have to bill back to the tenant for payment. The service fees are earned at the time the utility payment is made. This is not applicable for most single-family properties but for those that own properties where there is only one service meter and the owner wants to recover utility expenses. This Utility Bill-Back is passed to the tenant and is recoverable.

Service Charge Fee (Management Option and Leasing Only Option)
Each time Broker arranges for the Property to be repaired, maintained, redecorated, or altered as permitted by this agreement, the Owner will pay Broker a service fee of 10%. The service fees are earned when the repair, maintenance, redecoration, or alteration is made and are payable once the repair or alteration has been made. Typical repairs on single-family homes will average $500 per year. In a Leasing Only Agreement, the owner shall have the right to make their repairs, use their vendors, and coordinate their repairs.

Late Fee Split (Management Option)
 Late Fees collected from the tenant are split with the owner 50/50.  Late fees are paid first, and the remaining funds are applied to delinquent rent.

Quarterly Inspections
Quarterly inspections are not a fee but an actual expense to the owner. We help offset the owner’s cost so quarterly inspections can be performed. The cost will vary and depend on the number of AC filters the homes has.

Home Assist Fee
The home assist fee is a fee that is charged and collected from the tenant

Talk to Us About Your Property Needs

Still uncertain about property management? Give us a call to see if we can help.

806-784-3271